At All Access Books, we recognize that all companies are different, and therefore that all companies have different requirements and needs with respect to bookkeeping services. We have customized levels of service and custom payment plans to make using our service easier than ever. As you look for a solution to your bookkeeping needs, please allow us to provide you with a quote that is tailored specifically to your business model. We are a complete bookkeeping service that can fulfill whatever needs you have and accommodate any business structure. And, because our system is web based, you will never be far away from the data you need to make important decisions.

Let us help you…it’s what we do.

By definition, bookkeeping is the act of keeping a written accounting of business expenses. But what are business expenses? The definition of this will let help you understand why the IRS works in a cloud of confusion. As a business owner you are generally allowed to take deductions that are deemed “Ordinary and Necessary” for your trade. It has been determined that all ordinary expenses are necessary; however an expense can be necessary but not ordinary and therefore not deductible. Also, you need to remember that all expenses need to be reasonable in their amount. What this means is that your business expenses should reflect the type of business that you are in and pass the “make sense’ rule. For example, it might be hard to justify the purchase of an ATV or motorcycle unless you own a ranch or farming business or have a really good excuse as to how it can benefit the type of work you or the employees who work for you perform. Again, your expenses should reflect the type of business you own.

Simply put, bookkeeping is at the very heart of your business. If done properly it can literally save you thousands of dollars a year in tax savings and create a stress free environment for you to work in. Our system is built to do it all for you and we are always standing by to answer any questions you may have and to educate you on the deductions that will have the greatest impact to your bottom line.

Why is bookkeeping so important? First and foremost, businesses are required by law to keep accurate records. And to take it a step further, unlike a court of law where you are innocent until proven guilty, when it comes to taxes and the IRS you are guilty until you can prove yourself innocent. Think of it this way: if you were to go into a court of law for a major crime that you did not commit, how much evidence would you want to have to prove you did not commit the crime; as much as possible, right? Well now let’s take this analogy one step further. Say that you knew before hand the date and details of the crime. What would you do to protect yourself from future allocations? That’s right you would want to make an accounting of every thing that you did during that day. Who you were with, what you talked about, how long you were their etc. everything you did would become very relevant right?

When it comes to tax deductions, there are very specific guidelines set up by the IRS which deal with their outcome. The questions they will ask are directly related to the deductions which appear on your return. And the proof you will need is the documentation that supports those deductions, including, but not limited to: a detailed description of the purpose of the expense, where the expense occurred, what Time of Day it occurred and who you were with. Remember, in the end you are 100% responsible for the proof of your deductions.

Unfortunately, the whole system is based on the idea that you are going to cheat. Because the IRS has set up a very complicated system; one that is volumes thick and very difficult to define, most folks live in a haze of tax confusion. The IRS bolsters this confusion by instilling a fear of penalties, liens and even incarceration if your found guilty of evading taxes in any way. Isn’t is interesting that the IRS times the press releases of people who have been busted for tax evasion with tax season? What better way to instill fear in a tax paying populace.

The truth is, whether or not you agree with the idea of taxes, unless the justices of the Supreme Court abolish the practice, it’s simply part of your financial picture. In fact, it is most likely the single largest expense to your bottom line. Most Americans will spend more on taxes then on housing, food and clothing combined—sad, but true. So this brings us back to our original question, why is bookkeeping so important? The reason should now be obvious. With a solid bookkeeping system in place, you will be able to capitalize on all of the expenses you incur with your business and use them to offset the income you are producing, thus reducing your overall tax liability.

The second reason that bookkeeping is so important is that it the report card for your business. If you remember your old school days, you received your quarterly report card giving you a snapshot of how you were performing in your chosen classes. Well, bookkeeping allows you the same sort of information. With a proper system in place, (preferably one that is outsourced) you will always have a financial barometer telling you how your business is performing. The numbers do not lie, and in order to properly forecast and plan for expansion you need to know your cash flow status and overall position; especially if you plan on building a business that you hope to one day sale, attract investors, obtain financing or apply for government grants.

Proper bookkeeping will provide you with the tools you need to generate a legitimate profit and loss statement so that you can always know where you stand with your business. As a business owner you will constantly be faced with additional cost and investments, and if you have no idea how much you're making in the business you could really get yourself in a hole. Think of it this way, if you could buy some equipment that would cut your production time in half it may sound like a great investment, but if that equipment is so expensive that it would take you 100 years to recoup the money, then you are better off with a longer production time, right? Well, again this is where the numbers really matter. If by cutting your production time you cut cost and were able to use the equipment as a tax deductible expense, it may be worth it to get a loan for the equipment. (By the way the interest on the loan is also tax deductible) Does that make sense? By hiring a bookkeeping service that knows tax law, you will be able to turn problems into financial solutions, but only if you know where to look and what to do.

• Eye on the Prize. First and foremost, as a business owner it is important to focus your time and energy on driving the business forward and increasing sales and revenue. Anytime you have to deviate from that goal you are losing money. Bookkeeping is one of those necessary evils that can truly take up hours of your time to accomplish. So you must ask yourself, “how valuable is your time?” You see, if you are spending the time tracking your day to day spending, logging expenses and checking receipts, then who is out there selling your products or services, building relationships and keeping an eye on your market? By incorporating our system into your workflow you will get your bookkeeping done quickly and efficiently, meaning less time spent on administrative tasks and more time spent on making money.

• Decreased Employee Costs. Instead of hiring an in house accountant to handle these tasks for you, with our system you will feel as if you are only paying a part-time bookkeeper to help organize your books. Also, you don't pay benefits to a bookkeeping system and you don't incur payroll taxes or the costs of training and turnover.

• Decreased Accounting Costs. It is no secret that poor bookkeeping habits can be costly when it comes to tax time. By having inaccurate or forgotten data, access to thousands of dollars of legitimate tax savings can be lost. On the opposite side of the spectrum, by having all of your data accurate and in one place, you will be able to capitalize on all of the expenses you are allowed by law. In short, you need a system that allows you to easily capture and record all of your day to day activities so that you can benefit come tax time.

• Allow you to Focus on Your Business:

  As we mentioned above, you started your business because you had an idea or plan to sell a particular product or service; and that is what you need to spend your time doing. Our system gives you the flexibility to enter it yourself in a simple, easy to use format, or have us do it for you.
  Beef it up, or scale it back, our program puts you in the drivers’ seat.

• Feedback: The Crucial Component to Proper Learning.

  Not only does our system provide you with a system that is easy to use but our program also offers you feedback and progress reports to ensure you are getting the maximum benefit from our system. Without a way to check you progress or benchmark your success you have no way to assess how good or bad of a job you are doing. With our system you will be guided along and be taught specific tips to assist you in maximizing your tax deductions. We know your business is important and that you demand results; we are excited to provide them for you.